Resignation letter

A resignation letter that leaves the door open

Tell us who you are writing to, when you are leaving and how you will hand over. In under a minute you get a clear, warm resignation letter that protects the relationship and your reference.

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Resignation letter written by CopyDNA

Dear [Manager's name], I am writing to let you know that I am resigning from my position as office manager. My last day will be [date], four weeks from today. I have accepted a new role closer to home. After five years here, leaving is not easy. Thank you for your trust and for five good years of working together…

Not sure how to say you are leaving?

You made the decision. Now you have to tell a manager who trusted you, maybe for years. You write a first draft and it sounds either cold or full of apologies.

Or you find a resignation letter template online. It is correct, but it reads like a form, and after years of working together that feels wrong.

The way you leave is often what people remember. It can shape your reference and whether that door stays open.

You deserve to leave with your reputation intact. And your manager deserves a letter that says thank you and shows how you will make the change easy.

How to write a resignation letter with CopyDNA

  1. 1

    Tell us about the situation

    A few short questions: who you are writing to, what worries you about leaving, your last day and how you plan to hand over. Choose "any other text" as the format and write "resignation letter". If something important is missing, we ask instead of guessing.

  2. 2

    Get your letter

    In under a minute you have a complete letter: the news stated clearly, a genuine thank you, your handover plan and one next step.

  3. 3

    Polish until it is right

    Another version, shorter or longer. Or describe in your own words what to change, for example "make it more formal".

Resignation letters for every situation

Resignation letter example

This is an example. CopyDNA wrote this resignation letter from a few short answers by an office manager leaving a small accounting firm after five years.

Topic: A resignation letter from an office manager leaving on good terms

Resignation letter Dear [Manager's name], I am writing to let you know that I am resigning from my position as office manager. My last day will be [date], four weeks from today. I have accepted a new role closer to home. After five years here, leaving is not easy. Thank you for your trust and for five good years of working together. I want this change to feel as small as possible for you and the firm. Over the next four weeks I will train my replacement and write a full handover document. That way, everything I know about running the office will be on paper and in capable hands before I leave. Could we meet this week to plan the handover? Starting now gives us the full four weeks, and you will have a clear plan in place from the first day. With appreciation, [Your name] Read the full text

This is a real result, not edited. The person and the firm are an illustrative example. Fill in the details in brackets, like the date and names, before you send it.

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Resignation letter template or CopyDNA?

TemplateCopyDNA
Generic lines that fit any jobWritten for your manager and your years there
Formal and coldWarm and professional, in your tone
Leaves the handover vagueIncludes your concrete handover plan
Ends with "Sincerely"Ends with one clear next step, like a meeting

Frequently asked questions

How do you write a resignation letter?

Keep it short and clear. Say in the first lines that you are resigning, from which position and what your last day will be. Thank your manager for something real, offer to help with the handover, and end with a next step or a warm closing.

What should a resignation letter include?

The date, your manager's name, a clear statement that you are resigning, your job title, your last working day, a short thank you, how you will help with the handover and your name. A reason for leaving is optional.

How much notice should I give?

Two weeks is common in many places, but your contract or local rules may say something different, so check them first. Senior roles often give more. If you can offer extra time or a detailed handover, it helps you leave on good terms.

Do I need to give a reason for leaving?

No. Many people keep it to one positive line, like a new role closer to home or a new challenge. Avoid complaints in the letter: it may stay in your file long after you leave.

Should I tell my manager before I send the letter?

Usually yes. Telling them in person or on a call first, then sending the letter as the written record, feels more respectful and keeps the relationship strong.

Your resignation letter starts with a few questions

Your manager reads a clear, kind letter, sees how the handover will work and remembers you well. And every word sounds like you, because it comes from your answers.

Write your first text free

Your first 2 texts are free to use within 7 days, no credit card.